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Contract & Permanent Positions

Equipping Department Administrator  

Equipping Department Administrator  

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The Equipping Department Administrator will support the Equipping Ministries of New Hope Church by recruiting, training and managing teams of volunteers to meet their administrative needs.  This person will also oversee and manage the database of New Hope Church to support all areas of ministry.  This role will report to the Manager of Administration and work alongside the other department Administrators to achieve collaboration and quality control over all processes and communication.  

Responsibilities

GENERAL RESPONSIBILITIES
  • Recruit and train teams of volunteers to support the administrative needs of the Equipping ministries. Including; 
  • Designing and producing curriculum and programming materials 
  • Facilitating connection with newly registered families by ministry leaders and ensuring complete registration information 
  • Facilitate communication with participants and families through social media, email, text and phone 
  • Ensuring leaders have the data and information about their participants to support their pastoral care 
  • Assist in the coordination of pastoral care needs for all of those within the equipping ministry 
  • Onboarding volunteers and ensuring all child protection/clearance requirements are met. 
  • Oversee New Hope Church’s Database (ie. Data in Planning Centre) and provide effective reporting for ministry leaders. 
  • Optimize existing data and create new systems for improved data collection. 
  • Coordinate with the administrative team to assist in weekday reception needs. 

Team Responsibilities

Education, Experience and Skills

  • Support and work in cooperation with other ministries to maximize opportunities across ministry areas. Communicate and collaborate with all areas of ministry for maximum efficiency and cohesion. 
  • Attend team leader meetings, ministry leader meetings and other staff called meetings, in particular attending both weekly Operations Department Meeting and Equipping Department Meetings. 
  • Knowledge of Planning Center and other database systems/reporting. 
  • Proficient in Microsoft Office – Experience in Excel is an asset 
  • Ability to learn new software and train others.  
  • Transform large datasets into clear, insightful conclusions. 
  • Process Management experience is an asset 
  • Experience with Canva is an asset 

Position Details and Conditions

Requirements

  • Position: Full Time Permenant Position 
  • Reports To: Manager of Administration
  • Hours and Expectations: 40 hours/week  
  • Compensation: Competitive market rates based on experience 
  • Pension/Benefits: As per New Hope Staff Handbook 
  • Vacation: 2 weeks 
  • Probationary Period: 3 months 
  • Flexibility Clause: During your employment, your direct supervisor may request that you undertake other duties and responsibilities which reasonably pertain to your job description. 
  • Variation Clause: New Hope Church periodically examines and updates job descriptions to ensure they relate to the job performed. Your direct supervisor and you will review your job description. Any new responsibilities and priorities will be mutually agreed upon. New Hope Church reserves the right to make reasonable changes to this job description. 

  • Proficient in database management and reporting 
  • Competence in software implementation, management and troubleshooting  
  • Strong interpersonal skills to negotiate and communicate with volunteers and team members 
  • Committed to the mission and core values of New Hope Church 

Further Details

Resumes can be sent to office@newhopechurchniagara.com
Include a resume and a cover letter
Only successful candidates will be contacted for an interview
Please do check out our website, social media and mobile app for more insight into New Hope